Educational Management Information System: Its Relevance to Recording Keeping and Processing in Secondary Schools

Olusumbo Adisa

doi:10.63081/uejtl.v3i2.140

Authors

Olusumbo Adisa Department of Educational Management, University of Ibadan https://orcid.org/0009-0003-0168-3616

Educational management information system, Information and communication technology, Students' information system, School management team, Record keeping

Abstract

To adequately respond to frequent requests for information, school management needs an appropriate system and protocol to validate and promptly analyze collected data to support decision-making. The Educational Management Information System (EMIS) is a database designed to ensure that educational data are accurately analyzed, to inform decisions and suggest solutions. EMIS encapsulates ICT applications that facilitate data collection, assembly, storage, and analysis, thereby easing school management decisions. This study, therefore, investigated the relevance of EMIS to staff and student record keeping and processing in secondary schools. Using a descriptive research design, data were collected via questionnaire from 100 students across five secondary schools in Badagry, Lagos State, and analyzed using Chi-Square tests. The findings revealed no significant relationship between an administrator’s gender or department and their managerial skills in record keeping and processing. Similarly, the physical location for saving records (computer lab vs. cabinet) showed no significant effect on processing efficiency. Key challenges identified include but not limited to inadequate resources, poor infrastructure, and negative attitudes among stakeholders. The study concludes that while EMIS has the potential to improve management decisions in planning, staffing, and coordination, its effective implementation in the studied context is hindered by the aforementioned challenges. Practical recommendations include the urgent provision of EMIS infrastructure, targeted training for record officers, and initiatives to improve stakeholder attitudes towards systematic data management.

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